Data loss within a business is an inconvenience that can often disrupt the day-to-day activity of any team. When essential files and documents are lost or deleted, your business must assign resources to recreating or recovering these files. Not only is this completely avoidable, it also takes people away from activities that are more aligned to their roles. Although team members may be able to locate these files, they may not be up to date as other, more recent copies may have been lost.
Data loss can be caused by a variety of internal and external factors, such as; human error, file corruption, cyber crime, etc. Not only is data loss incredibly inconvenient it can also cause delays in productivity and can lead to your business losing customers and profits. In the case of cybercrime, if customer data has been breached, your business must notify these customers which can lead to a loss of trust towards your business.
Common Causes Of Data Loss
One of the main causes of data loss within a business is human error. Mistakes happen, but for a business, these mistakes can lead to the unintentional deletion of files, etc. Without realising it, team members can delete or overwrite files that are essential to your business.
Human error can also cause breaches in your company’s cybersecurity. Phishing and social engineering attempts can lead to unknowing employee’s accounts being hacked and data stolen. An effective method of protecting your employees from such cyber-attacks is to provide them with appropriate training that will ensure they are aware of modern cyber threats.
In recent years, more and more team members have become mobile, allowing them to work remotely. This means that employees generally work from a laptop or smartphone rather than desktops. Because of this, theft has become a serious risk that can happen anywhere a device is left unattended. As well as data being lost, the theft of a device could lead to data breaches. If your employees access data from portable devices, ensure you have adequate security precautions put into place. Multi-Factor Authentication is a secure method of logging into your business accounts. Methods that require more than one method of authentication are much more effective than traditional methods.
In recent years we have seen an increase in hacking and data breaches, making cybersecurity measures essential for all businesses. Unauthorised users in your network can cause serious damage to your data, deleting and stealing any data they can access.
To ensure your data remains secure from modern cyber threats, your business should enact appropriate protections to ensure you are as protected as possible from modern cyber threats.
Unexpected or improper software shutdowns may seem harmless on the surface, but these can cause serious issues for data. This can lead to data being corrupted or your progress being deleted, thus wasting your time and losing valuable data. If your software becomes corrupted it may not be able to run again, meaning you will not be able to log in and access data that is stored in the software.
Hard Drive Formatting
Accidental formatting of your hard drive can cause you to instantly lose data. Employees can often mistakenly format their hard drive if they misunderstand prompts and error messages. This may cause loss of data that may or may not be retrieved.
Data loss can greatly impact a business, whether data is lost through cybercrime, human error or through corruption, etc, businesses should always ensure data is backed-up. This will ensure that your team will be able to access recent versions of documents if and when disaster strikes. Cloud computing allows your team members to securely store and access documents when needed.