In a recent blog on “What are you missing from Office 365 and Azure”, I mentioned a number of products and benefits that businesses should consider. I plan to delve into a number of these over the coming weeks and months, today I am concentrating on OneDrive for Business.
What is OneDrive for Business?
OneDrive for Business is a place where you can store, sync, and share your work documents and files. OneDrive for Business lets you update and share your files from anywhere using any device. With your Office 365 subscription, you get a massive 1tb of storage just for you. That’s a HUGE amount!
If you already have an Office 365 subscription and are not using OneDrive for Business then starting using it today, here’s how.
Sign into your Office 365 portal at http://portal.office365.com and open your app launcher in the top left hand corner and select OneDrive.
This opens OneDrive as follows…..
What can I do with OneDrive for Business?
1. I can create new documents directly in the browser.
2. I can upload documents from my computer or network.
3. I can open documents and view/edit them in the browser.
4. I can share documents with others (even those outside my organisation) and either allow them to view or edit them.
5. I can have an offline copy of all my docs available to me on my local computer by choosing the sync button. (This is my favourite feature of OneDrive for Business and it makes it very familiar and fast to work with documents.)
How to Sync.
When you choose to sync your OneDrive for Business documents, this installs the OneDrive for Business App on your PC and it makes a copy of your documents on your local PC. Any changes you make are then kept in sync so that you are always up to date. The biggest advantage of this is that if you have slow broadband then you can work on your documents on your local PC and they will sync up when it can.
This is what it looks like…
OneDrive for Business on your Phone.
The OneDrive for Business (called OneDrive in the app stores!) app is available for Windows, IOS and Android and it allows you to open your documents stored in your OneDrive for Business account from your phone.
If you already have an Office 365 subscription and are not using OneDrive for Business then start today using the above brief instructions. If you want more detailed instructions review the following;
If you don’t have Office 365 or OneDrive for Business and are interested in discussing further then contact HCS today.