Camida are a successful Irish based company which sources, manages and delivers specialized chemicals, through an international network, to global markets. Camida’s customers are instantly recognizable as many of the world’s most prominent chemical companies.
“We recently moved to Office 365 and it has literally opened our minds to a new way of working!” – Deirdre McGrath, Company Secretary at Camida.
THE BUSINESS NEED
In the chemical industry there is an abundance of paperwork and documentation relating to regulation, product specification, health & safety and compliance. Camida needed a solution that could centralize this information and make documents easy to update, and keep current, whilst being accessible to employees, customers and suppliers. The solution needed to be simple and totally secure for Camida’s international corporate customer base.
THE SOLUTION – OFFICE 365 SHAREPOINT ONLINE
Using Office 365 SharePoint Online, the HCS SharePoint team created a Camida intranet to centralize and store Camida’s documentation. HCS created individual, customized, customer portals so that each customer could access current documents related to their product purchases. Each portal is fully searchable using any criteria, by date, product code, part number, batch number and vendor. HCS also implemented a HR application, a holiday application workflow and a SharePoint application which allowed Camida to streamline and improve the administration of their quality management systems.
With the introduction of Office 365 SharePoint on line the company now has a central location for key documents with full control using version history. Current documents are readily accessible to Camida and its employees and customers have their own unique portal with full search capability for accessing current documents. The overall process for distribution of documents is greatly simplified as they are published in a central location and distributed to the relevant groups and relevant persons are notified through workflows in SharePoint.
“The way Camida interfaces with its customers around documentation has been transformed using the customer portals and this makes doing business with Camida easier!” Deirdre McGrath.
Find out more about Office365
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Established in 1976 High Precision Motor Products (HPMP) is an automotive parts and service provider with over 30 years of experience offering innovative solutions to complex and standard automotive problems. HPMP cover a range of vehicles for the automotive industry including the fire service industry and other specialist vehicles.
“Office 365 SharePoint Online has transformed the way we deal with paperwork….
We don’t have any now” – Sandra O Reilly, Finance Manager, HPMP.
THE BUSINESS NEED
In the fire service industry documentation relating to health & safety, compliance and certification is critical and collection of data in a timely and accurate manner is key. For example, HPMP have a process where staff collect information on customer sites relating to fire engine ladder inspections. The form is completed manually and at the end of the project delivered to head office where it’s manually processed. After inspection, a certificate is created, printed, and inserted into a customer’s folder in a filing cabinet for later review and audit. The quality of paperwork is often poor due to illegible hand writing and there can be long delays in receiving the paperwork. Processing ladder checks and certificates took too long and this was limiting opportunities to utilize staff more efficiently in the field.
THE SOLUTION – OFFICE 365
The Office 365 team at HCS reengineered the manual process using SharePoint Online. HCS created a company intranet for field staff to access, complete and submit ladder inspection forms from their devices. The internal administration of the whole process is now carried out by office staff in SharePoint using workflows which have now fully automated the certification process from start to finish eliminating paperwork altogether.
The ladder certification process now happens without delay. Forms from the field are now submitted in real time with the added benefit that field staff can insert pictures into the forms, a feature which is particularly useful in corroborating disputed findings. There’s no more manual paperwork and documentation is stored centrally in SharePoint and is accessible from any location, at any time, on any device. The quality and accuracy of the data is greatly improved because the process is digitized. “Due to the success of this project we are planning to transform other areas of process and administration using SharePoint Online” said Sandra O Reilly.
Find out more about SharePoint
Download a PDF version of this Case Study
For more than a decade, businesses have been leveraging Microsoft’s Windows Server 2003 technologies and getting a great return on their investment. Technology has come a long way in 10 years helping businesses compete better in today’s marketplace. Support for Windows Server 2003 will end on July 14th next and after this date Microsoft will no longer issue security upgrades exposing organizations to security risks, downtime and data protection non-compliance and hackers are well aware of this. This is an investment opportunity for your company’s future and upgrading your aging servers and operating systems will protect your infrastructure, reduce costs and provide significant benefits that will outweigh the cost of upgrading and the risks of not doing so.
5 RISKS OF USING OUTDATED TECHNOLOGY:
1) System downtime as you waste time fixing IT issues instead of focusing on your business objectives
2) Increased costs as you spend time fixing IT issues instead of growing your business
3) Decreased productivity as employees work to resolve IT issues instead of focusing on business tasks
4) Security holes as outdated software leaves you more open to cyber-attacks
5) Legal compliance risks as auditors can fine companies that don’t transition from unsupported software
Doing nothing is not a viable option. We believe businesses must begin planning their migration strategies now to avoid disruption. We recommend a straightforward four-step process:
1) DISCOVER: Determine which applications are running on Windows Server 2003
2) ASSESS: Categorize applications and workloads by type, importance, and degree of complexity.
3)TARGET: Choose a migration destination for each application and workload, either in the datacenter or in the cloud.
4)MIGRATE: Build your migration plan and begin the migration.
At HCS, we have helped many businesses like yours through the migration process. To help you plan and execute your migration strategy, contact our Microsoft certified team on 01-8734120 | 051-595200 to find out the best place to start in making technology a business advantage.
In today’s global and fast-moving world, the workplace is evolving and more people than ever are working outside the office, on a range of mobile devices. To keep up with the speed of modern-day business you need the best technology to help to differentiate yourself, to stay ahead of the competition while remaining cost-effective.
HCS Business Solutions are hosting a series of free Microsoft Office 365 seminars. These seminars will showcase the power of Microsoft’s Office 365, combined with HCS’s expertise and experience in identifying the most suitable Office 365 solution for your business.
If you are interested in finding out how to make technology a business advantage, we invite you to attend one of our upcoming seminars.
Who should attend?
These Microsoft Office 365 seminars are suitable for SMB Owners / Managers, Business Decision Makers (BDM’s), Line of Business Managers, and technical decision makers.
When and Where?
8th October 2014 – Tower Hotel,Waterford.
15th October 2014 – Whites Hotel, Abbey St, Wexford.
12th November 2014 – The Ormonde Hotel, Kilkenny. Register Here
18th November 2014 – In conjunction with Bank of Ireland.
18th November 2014 – The Enterprise Center, Dungarvan.Register Here
26th November 2014 – Seven Oaks Hotel, Carlow. Register Here
03rd December 2014 – Red Cow Hotel, Dublin. Register Here
10th December 2014 – Whites Hotel, Abbey St, Wexford. Register Here
14th January 2015 – Tower Hotel, Waterford . Register Here
To secure your place at this event, please RSVP by emailing us
08.45 – Registration & Tea/Coffee
09.15 – Welcome
09.30 – What is Modern?
• Office365 Overview
• Plans & Pricing
• Relevant case studies
10.45 – Wrap Up/Q&A
We look forward to meeting you!
More about HCS and Microsoft Office365
HCS Business Solutions, an award winning IT Services company are experts in delivering first class IT Support and solutions with a speciality in Microsoft Cloud Services such as Office 365, SharePoint, Azure and Microsoft’s Unified Communications solution Lync.
Microsoft’s Office 365 empowers small and midsize businesses by making technology a business advantage to achieve your business goals – whether they are growing sales, increasing efficiency, enabling a mobile workforce, or keeping your company’s data protected.
Let us help you choose your own path to modern business practices with solutions from Microsoft and transform the way you and your business do things forever!
Click here for more information on Office 365.
HCS Business Solutions – a Microsoft Cloud Specialist, 2014 Global Microsoft Partner of the year Award Finalist and Outsourced IT Support company are very proud to announce we are the first Microsoft Partner in Ireland to achieve the new Microsoft Gold Competency in the “small and midmarket cloud solutions” category. This distinction is indicative of the HCS team’s training, certifications, and experience in this fast-growing market.
“We are honoured to have received this Microsoft Partner recognition because it validates our commitment in providing Microsoft Cloud solutions,” said Neil Phelan, Director of HCS. “A Gold Competency continues to separate us from other Outsourced IT providers and we are committed to progressive technology, using services like Office 365 and infrastructure such as Microsoft Azure”
Microsoft issues its Gold Competency to select partners that pass a series of rigorous exams, consistently demonstrate expertise in implementing Microsoft products into SMB, while also demonstrating successful implementation of Microsoft products based on customer testimonies that experienced value first hand.
“These partners have a deep expertise that puts them in the top one percent of our partner ecosystem, and their proficiency will help customers drive innovative solutions on the latest Microsoft technology.”
Call us today on 01 8734120 | 051 595200, or email firstname.lastname@example.org to arrange an appointment with HCS, Microsoft’s first Gold Small and Midmarket Cloud Solutions Partner in Ireland and see how you can make technology a business advantage to achieve your business goals.